On this page you will find the most important practical information related to your presence as a sponsor during the Nephrology Days 2022. If you would like additional information on the basis of this information, please contact the congress secretariat. The contact details can be found below.
General information
Name meeting : Dutch Nephrology Days
Meeting date : 20, 21 and 22 June 2022
Venue
Name: NH Koningshof - Veldhoven
Exhibition hall: Kempen-, Gender- and Diezehal
Dimensions of the exhibition hall: 70.00 mtr (length) x 24.00 mtr (width) x 3.90 mtr (height)
Floor covering: Carpet
Dimensions entrance doors: 3, 00 mtr (height) x 2.50 mtr (width)
Entrance: at the rear of the building (follow the signs on the site)
Travel directions
https://www.nh-hotels.nl/hotel/nh-eindhoven-conference-centre-koningshof/plattegrond
Loading/unloading entrance
Halls side doors, (follow signs on site)
Office and contact persons:
Contact persons onsite: Mirjam Dobbenberg and Karin van Wielink
Telephone office: 0031-(0)46-2021 300
E-mail address: info@nefrologiedagen.nl
Correspondence
P.O. Box 34, 6130 AA Sittard, Netherlands
Set-up and dismantling of the exhibition
Set-up days:
Monday 20 June 2022 from 8 a.m. to 9 p.m.
Tuesday 21 June 2022 from 7 a.m. to 8:30 a.m.
Dismantling day: Wednesday 22 June 2022 from 4 p.m. to 6 p.m.
Your stand space
The stand space is delivered without construction and partitions or back walls. On arrival you will find the standard furniture to be supplied by us and the extra furniture or facilities you have ordered. Electricity and wifi are available. Extra inventory is always possible in consultation with the organization!
Info-Point
The organization has set up an Info-Point at the fair. During the congress you can contact us here with all your questions, or you can place additional orders. The exact location of the Info-Point can be found on the map.
Managing your own file
You have received a confirmation with a link from the initial registration as a sponsor (filling in company name, e-mail address and choice of position). With this link you can manage your file yourself up to approx. 3 weeks before the start of the congress. You can enter the names of the stand crew, when they are present, book hotel rooms and specify additional facilities, etc. So keep the confirmation of registration carefully; this gives you access to your file at all times.
Confirmation of reservation details
In a separate email you will receive a confirmation of your registration and reservation details about three weeks before the start of the congress. This is an important document, because it lists the names of your stand personnel and the facilities you ordered (technique and furniture) and we create the badges from here. We ask that you carefully read and check the confirmation of registration and follow the instructions. You can pass on changes and additions to your registration data via info@nefrologiedagen.nl
Facilities
You can order additional facilities and standard furniture through your own file:
- Skirted table (160 cm x 80 cm), € 20.00
- Standing table, € 20.00
- Chair, € 18.00
- Bar stool, € 20 ,00
- High voltage 32A € 310.00
- High voltage 63 A € 410.00
- Poster board: € 19.00
All prices are event prices and excl. 21% VAT
Advertisements
Digital program books are published, containing all information, the program and your advertisements. The program book is offered to the participants as a browsable PDF. For some sponsor packages, advertisements are included in the package price. Please note that only corporate advertisements are accepted. We recommend submitting A4 advertisements in "portrait" format and A5 advertisements in "landscape" format.
The deadline for submitting your ads is noon on Friday, June 3, 2022.
Congress Bag Inserts
No congress bags will be issued. You can hand out promotional material from your stand.
Arrival at the Koningshof
Your stand crew will enter through the main entrance and then report to the Limburg foyer to collect the badge. At the registration desk you will be further directed to the exhibition hall. Mirjam and Karin can be found at the "Info-Point" (see below) at the fair. They accompany you and your staff during the event.
Badge obligation
Visibly wearing the badge that you are issued in the Limburg foyer badge is mandatory, because according to CGR/GMH it must be possible to make a visible distinction between the pharmaceutical and non-pharmaceutical industry and between prescribers and non-prescribers. The participants are also required to have a badge. Prescribers and non-prescribers can be recognized by the color of the badges. The relevant colors will be published on this page before the start of the congress.
Separate room for information and communication about medicines
Your stand at the fair must be a corporate stand. Advertising or product expressions for medicines are unfortunately not allowed. At the time of the congress, the organization has set up a multifunctional room at the fair where representatives of pharmaceutical companies and prescribers can communicate with each other about medicines at regular intervals. This area is only accessible to people wearing a prescriber badge. Non-prescribers are not allowed access. You will learn from us on site which space is designated for this.
Day packages
The sponsor packages include a number of day packages (catering) for your staff, which are included in the price. However, you can order extra day packages in case of additional staff members. These extra arrangements will be charged afterwards and according to actual consumption. A day package consists of a reception with coffee, tea and water throughout the day, coffee and tea breaks, a rich lunch, participation in the aperitif (on 21 June) and the fare-well (on 22 June). Lunches for sponsors are served 15 minutes prior to the participants' break, so that you have your hands free when the participants visit your stand.
The price for a day package is offered at cost price: € 75.00 pppd excluding 9% VAT.
Catering during the congress
All catering during the congress days is served from the exhibition floor. The lunches for the industry are served half an hour earlier than those for the participants, so that you have your hands free when the participants enter the exhibition hall for the lunch break.
Social event on June 21, 2022
If you decide to attend the evening program on June 21, 2022, you can collect unlimited consumption tokens at the info-point. Unused coins can be returned to the info point the next day before 12:00 noon. You will receive an invoice for the difference. Tokens each cost € 2.65 including VAT.
Visiting sessions
Your stand personnel are welcome at the scientific sessions, provided there is still enough space. Congress participants have priority at all times.
Information on pharmaceutical products
Pharmaceuticals are allowed to provide product information to the prescribers, provided this is done within the space designated by the organization (at the fair itself). We will inform you on site which space is available for this.
Parking
De Koningshof has decided to charge parking fees from 2019. The first 3 hours are free. After that, NH Koningshof charges €1.50 per hour with a maximum of €5.00 per day.
Waste
You can collect waste during the construction and symposium day in a preferably plastic bag. The waste is then taken away by the cleaning service. The cleaning service does not have access to your stand space due to possible damage, etc. For assistance with regard to cleaning you can contact the exhibition coordinator on site.
Large waste disposal
Large waste is disposed of under the motto “the polluter pays”.
Catering from your stand
It is not permitted to provide food or drinks from your stand on your own initiative, unless you have written permission to do so from the organization. Ask the organization about the possibilities.
Smoking policy
During the conference, the entire location is non-smoking. However, there is ample opportunity to smoke outside the property.
Loading and unloading
For loading and unloading, please report to Mirjam Dobbenberg or Karin van Wielink. She will show you the right way within the convention center.
Any questions?
Do you have any questions or would you like further information? Please contact the conference secretariat on telephone number 046-2021300.
In conclusion
We would like to thank you very much for your presence during the symposium. We will do everything we can to make your stay as pleasant and successful as possible.
General information
Name meeting : Dutch Nephrology Days
Meeting date : 20, 21 and 22 June 2022
Venue
Name: NH Koningshof - Veldhoven
Exhibition hall: Kempen-, Gender- and Diezehal
Dimensions of the exhibition hall: 70.00 mtr (length) x 24.00 mtr (width) x 3.90 mtr (height)
Floor covering: Carpet
Dimensions entrance doors: 3, 00 mtr (height) x 2.50 mtr (width)
Entrance: at the rear of the building (follow the signs on the site)
Travel directions
https://www.nh-hotels.nl/hotel/nh-eindhoven-conference-centre-koningshof/plattegrond
Loading/unloading entrance
Halls side doors, (follow signs on site)
Office and contact persons:
Contact persons onsite: Mirjam Dobbenberg and Karin van Wielink
Telephone office: 0031-(0)46-2021 300
E-mail address: info@nefrologiedagen.nl
Correspondence
P.O. Box 34, 6130 AA Sittard, Netherlands
Set-up and dismantling of the exhibition
Set-up days:
Monday 20 June 2022 from 8 a.m. to 9 p.m.
Tuesday 21 June 2022 from 7 a.m. to 8:30 a.m.
Dismantling day: Wednesday 22 June 2022 from 4 p.m. to 6 p.m.
Your stand space
The stand space is delivered without construction and partitions or back walls. On arrival you will find the standard furniture to be supplied by us and the extra furniture or facilities you have ordered. Electricity and wifi are available. Extra inventory is always possible in consultation with the organization!
Info-Point
The organization has set up an Info-Point at the fair. During the congress you can contact us here with all your questions, or you can place additional orders. The exact location of the Info-Point can be found on the map.
Managing your own file
You have received a confirmation with a link from the initial registration as a sponsor (filling in company name, e-mail address and choice of position). With this link you can manage your file yourself up to approx. 3 weeks before the start of the congress. You can enter the names of the stand crew, when they are present, book hotel rooms and specify additional facilities, etc. So keep the confirmation of registration carefully; this gives you access to your file at all times.
Confirmation of reservation details
In a separate email you will receive a confirmation of your registration and reservation details about three weeks before the start of the congress. This is an important document, because it lists the names of your stand personnel and the facilities you ordered (technique and furniture) and we create the badges from here. We ask that you carefully read and check the confirmation of registration and follow the instructions. You can pass on changes and additions to your registration data via info@nefrologiedagen.nl
Facilities
You can order additional facilities and standard furniture through your own file:
- Skirted table (160 cm x 80 cm), € 20.00
- Standing table, € 20.00
- Chair, € 18.00
- Bar stool, € 20 ,00
- High voltage 32A € 310.00
- High voltage 63 A € 410.00
- Poster board: € 19.00
All prices are event prices and excl. 21% VAT
Advertisements
Digital program books are published, containing all information, the program and your advertisements. The program book is offered to the participants as a browsable PDF. For some sponsor packages, advertisements are included in the package price. Please note that only corporate advertisements are accepted. We recommend submitting A4 advertisements in "portrait" format and A5 advertisements in "landscape" format.
The deadline for submitting your ads is noon on Friday, June 3, 2022.
Congress Bag Inserts
No congress bags will be issued. You can hand out promotional material from your stand.
Arrival at the Koningshof
Your stand crew will enter through the main entrance and then report to the Limburg foyer to collect the badge. At the registration desk you will be further directed to the exhibition hall. Mirjam and Karin can be found at the "Info-Point" (see below) at the fair. They accompany you and your staff during the event.
Badge obligation
Visibly wearing the badge that you are issued in the Limburg foyer badge is mandatory, because according to CGR/GMH it must be possible to make a visible distinction between the pharmaceutical and non-pharmaceutical industry and between prescribers and non-prescribers. The participants are also required to have a badge. Prescribers and non-prescribers can be recognized by the color of the badges. The relevant colors will be published on this page before the start of the congress.
Separate room for information and communication about medicines
Your stand at the fair must be a corporate stand. Advertising or product expressions for medicines are unfortunately not allowed. At the time of the congress, the organization has set up a multifunctional room at the fair where representatives of pharmaceutical companies and prescribers can communicate with each other about medicines at regular intervals. This area is only accessible to people wearing a prescriber badge. Non-prescribers are not allowed access. You will learn from us on site which space is designated for this.
Day packages
The sponsor packages include a number of day packages (catering) for your staff, which are included in the price. However, you can order extra day packages in case of additional staff members. These extra arrangements will be charged afterwards and according to actual consumption. A day package consists of a reception with coffee, tea and water throughout the day, coffee and tea breaks, a rich lunch, participation in the aperitif (on 21 June) and the fare-well (on 22 June). Lunches for sponsors are served 15 minutes prior to the participants' break, so that you have your hands free when the participants visit your stand.
The price for a day package is offered at cost price: € 75.00 pppd excluding 9% VAT.
Catering during the congress
All catering during the congress days is served from the exhibition floor. The lunches for the industry are served half an hour earlier than those for the participants, so that you have your hands free when the participants enter the exhibition hall for the lunch break.
Social event on June 21, 2022
If you decide to attend the evening program on June 21, 2022, you can collect unlimited consumption tokens at the info-point. Unused coins can be returned to the info point the next day before 12:00 noon. You will receive an invoice for the difference. Tokens each cost € 2.65 including VAT.
Visiting sessions
Your stand personnel are welcome at the scientific sessions, provided there is still enough space. Congress participants have priority at all times.
Information on pharmaceutical products
Pharmaceuticals are allowed to provide product information to the prescribers, provided this is done within the space designated by the organization (at the fair itself). We will inform you on site which space is available for this.
Parking
De Koningshof has decided to charge parking fees from 2019. The first 3 hours are free. After that, NH Koningshof charges €1.50 per hour with a maximum of €5.00 per day.
Waste
You can collect waste during the construction and symposium day in a preferably plastic bag. The waste is then taken away by the cleaning service. The cleaning service does not have access to your stand space due to possible damage, etc. For assistance with regard to cleaning you can contact the exhibition coordinator on site.
Large waste disposal
Large waste is disposed of under the motto “the polluter pays”.
Catering from your stand
It is not permitted to provide food or drinks from your stand on your own initiative, unless you have written permission to do so from the organization. Ask the organization about the possibilities.
Smoking policy
During the conference, the entire location is non-smoking. However, there is ample opportunity to smoke outside the property.
Loading and unloading
For loading and unloading, please report to Mirjam Dobbenberg or Karin van Wielink. She will show you the right way within the convention center.
Any questions?
Do you have any questions or would you like further information? Please contact the conference secretariat on telephone number 046-2021300.
In conclusion
We would like to thank you very much for your presence during the symposium. We will do everything we can to make your stay as pleasant and successful as possible.
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